The Parish/School Business Project Manager serves as a key staff position in support of the pastor and principal. The applicant must have a solid background in general business office operations and specifically, in accounting, generally accepted accounting principles (GAAP), and comprehensive financial reporting. The position will be responsible for the preparation of monthly financial statements with comparison to budget and prior year results, processing of customer credit card receipts, payment of supplier bills, processing of employees' pay, bank reconciliations, and all general ledger account reconciliations. The position will be responsible for vendor relationships and coordinating for necessary supplies and maintenance. The applicant needs to be an effective communicator and be able to provide specific cash flow management and financial advice to the Pastor.
• Provide accurate and timely bookkeeping, payroll, and financial reporting for the entity utilizing the chart of accounts and standardized reporting formats
• Administers cash flow management system with purchasing and payment schedules clearly defined
• Write checks for vendors, collect W9's and Certificates of Insurance per DOP (Diocese of Paterson) policies while maintaining good working relationships and ensures transactions meet legal, ethical and moral standards
• Prepare journal entries and maintain general ledger accounts in compliance with Diocese of Paterson policies
• Record collection bank deposits and preparation of minimal other deposits and preparation of monthly bank reconciliations
• Maintain accounts receivable due to Parish with GL account balance reconciliations
• Coordinate all payroll preparation and maintenance with Diocese Payroll and HR/Benefits submitting accurate pay period reports for employees in accordance with signed employee timesheets including maintenance of personnel files
• Provide accurate and timely reporting on the financial activity of individual projects
• Prepare and submit timely financial statements for Pastor, Parish Finance Council, and Diocese as required, along with other
supporting reports and schedules as needed, including all balance sheet schedules for verification of balances
• Preparation of annual operating budget and assists in long-range planning efforts in collaboration with Pastor, and/or Administrator. Assists in presenting the budget to the Parish Finance Council for approval. Explain significant variances as necessary
• Prepare all supporting information for the annual audit and liaise with the Pastor and the external auditors as necessary
• Assist the Pastor on a regular basis regarding business decisions and keep him updated on all accounts and areas of interest and/or concern.
• Maintain absolute confidentiality about staff and others associated with the operation of the entity and communicate with staff in a professional and courteous manner
• Maintain a good working relationship with the parish and school community, parish organizations, and outside authorities
• This is a sampling of duties. Other tasks, responsibilities, and duties may be assigned as needed.
• College Degree in Accounting preferred. However, some college
or post-high school vocational tech school credits in accounting
with equivalent business experience (5 + years) acceptable.
• 5 + years of financial leadership in accounting including accounts
receivable, accounts payable, payroll, general journal entries,
general ledger analysis, and financial statement comparative
reporting and budgeting.
• Proficiency in MS Office Suite, including Word, Excel, Outlook and
Internet.
• Proficiency in accounting software with Paylocity and/or QuickBooks experience a
plus.
• Must have basic knowledge of how the parish and school operates and is
able to grasp quickly how the parish office functions.
• Must be reliable and have the ability to communicate effectively
with diocesan employees, department heads, representatives of
other agencies and the general public both verbally and in
writing
• Ability to work independently, make responsible judgment calls
and multi-task with emphasis on meeting tight deadlines.
• Attention to detail and able to work in a fast-paced environment.
• Loyal, flexible and honest.
• Experience in working with varied personalities.
• Adhere to the Diocese of Paterson Code of Conduct with emphasis on confidentiality.